Automatic Cleanup

Select the number of days you prefer to keep the Task history, Server log data, and Job event data. If you prefer to keep all data for a particular item, set a value of 0 to prevent deletion of any data of that type.

  1. Select Administration from the ribbon.
  2. Select Settings → System.
  3. In the 'Automatic Cleanup' section, change one or more of the following defaults.
    1. Task History: Maintains all task history for this number of days. Default value is 30 days. If you perform a task history search for a period that exceeds the number of days that task history is maintained, the search will not locate the history data.
    2. Job Events: Maintains all event data for this number of days. The default value is 60 days of data that will be kept for display in My Workflow Overview.
      3. Job Events can be cleaned up in two ways: if a user is deleted , all job events associated with the user are also deleted. The other method is to set the Job Events number to a lower number (lower than the default 60 days). If you require a yearly report and therefore want to maintain 12 months of data that can be used within the Rule Statistics or the Secure Document Summary Analysis reports, set this value to either 365 or set it to 0 to disable the removal of Job Events.
    3. Server logs: Maintains server log data for this number of days. The default value is 14 days.