Create an Application Rule

Important: Application Rules are one type of Basic Rule within Workflow Refer to How Rules are Processed to learn more about rules.
  1. Select Administration from the ribbon.
  2. Select Applications.
  3. Click Create.
  4. In the Create Application screen, either type the process name in the field, or click browse to locate the executable on a local or network drive. For example, 'PHOTOSHOP.EXE'.
  5. Select a Track Option:
    • Track with popup – Presents the user with a popup when they submit a print job from this application. The Workflow Client must be installed on the user's desktop.
    • Track with no popup – Tracks printing from this application in the background only with no user interaction.
    • Do not track – Print jobs from this application are not tracked. When this option is used in the profile, only Allowances and Secure Options are available to configure.

    • Disallow printing – Prevents the user from printing from this application. The user will receive an error message after the print job is submitted indicating that the print job is canceled. A job cancellation event is also logged in Job Events.

  6. If you want to track jobs submitted directly to the spooler from this application, set this option to 'Yes'.
  7. Click Create to continue to configure the options for this application. Although all options are described below, sections appear only if appropriate for the selected Track Option.

Pricing

Use the options presented by default for Simple pricing or click 'Convert to Advanced Printing' for other options.

Advanced Pricing

Confirm that you want to display the advanced pricing options, which allow you to set a pricing option, job type, and b/w and color costs per option.

Determines how the print job will be priced. Options are 'Per page', 'Per square foot', 'Per square metre', 'Per square inch', 'Per linear foot', or 'Per paper size'.

Important: If you select 'Per paper size', ensure you also configure the pricing options in the Paper Size table that appears.

Select the Job type that corresponds to the selected pricing option. For example, if you selected 'Per square foot' as the Pricing option, your will select 'Plot' as the Job type. Possible job types are Unknown, Print, Copy, Scan, Fax, Postal, Misc. and Plot.

Assign a cost that relates to the selected Pricing option for b/w output. The currency used is based on the server locale.

Assign a cost that relates to the selected Pricing option for color output. The currency used is based on the server locale.

Simple Pricing

Determines how the print job will be priced. Options are 'Unit cost', 'Unit percentage', 'Added Cost', or 'Added Percentage'.

Assign a cost that relates to the selected Modifier type for b/w output.

Assign a cost that relates to the selected Modifier type for color output.

Job Options

Limits the users' print job output from this Application to just B/W, just color, or to allow both color and B/W printing.

Set this option to 'Yes' to enforce 2 sided printing from this application.

To adjust the page layout for print jobs from this application, enable the 'N-up' option to print multiple pages on a single side.

Limits

When set to 'Yes', no page limits are imposed on the print jobs from this application.

If you set 'Ignore all printing limits' to No, you also need to define at least one limit. Click Add Limit, complete the additional options that appear and then save the limit.

Important: When you add a limit Workflow automatically changes to "wait for page count" mode. This mode causes Workflow to wait until all pages are spooled from the application before it displays the Popup window or any warnings.

Type: Set the type of limit:

Type Limit is Applied When
Total Pages The total number of pages (both B/W and Color) is reached
Mono Pages The value in the Limits field is reached for Mono Pages only
Color Pages The value in the Limits field is reached Color Pages only
Total Cost The total cost of the job, after the Popup is completed.
Base Cost The total cost of the job, before the Popup displays.

Title: Enter a unique Title for this limit.

Limits: Enter the amount for the limit that matches the Type you selected. For example, if you chose Mono Pages, you might enter 100 (pages), or if you chose Total Cost, you might enter 20.00.

Message: Enter the message that will be displayed to the user if they submit a print job from this application that exceeds the set limit.

Stop Job: Enable this field to stop the print job when the limit is reached.

Custom Fields

Click the link to view the Client Custom Fields and Values and Values options.